All conference participants are required to check with their local Japanese Embassy or Consulate for visa requirements.

GADRI Secretariat is able to issue a Letter of Invitation in English upon completion of payments for registration (registration fee is non-refundable) and hotel accommodation for the duration of the conference (all three days) to prove acceptance to participate in the 4th Global Summit. However, this letter does not guarantee a visa. With regard to hotel cancellation policies, please check with the hotel website.

Further, GADRI Secretariat has no control over the visa application process or the decisions taken by the Japan Ministry of Foreign Affairs.

Please note that GADRI Secretariat is not able to issue additional documents required for visa such as organization registration letter, letter of guarantee, schedule of stay, local sponsorship or governmental format letters.

Should your visa application be rejected, GADRI Secretariat cannot engage to change the decision of the Ministry of Foreign Affairs of Japan, or with the Japanese embassies or consulates.

Participants who require visas are advised to start the process as early as possible.

For further information on visas, please visit the Ministry of Foreign Affairs of Japan website -


4th Global Summit of Research Institutes for Disaster Risk Reduction

  • ● Deadline Paper title and abstract submission closed
  • ● Deadline - early bird registration: 31 January 2019
  • ● Deadline - online registration: 28 February 2019